2021 ASTE Vendor Information
Key Information for the Event
Vendor Information
Location:
Embassy Suites Convention Center (Newly Renovated)
201 Harrison Oaks Blvd.
Cary, NC 27513
Fully cooked breakfast daily for those staying in hotel!
If you are flying in, the hotel is less than 10 minutes from airport and they do provide free shuttle, call 919-677-1840
Shipping Info:
Please ensure packages arrive no earlier than September 20, 2021. Early arrival packages will be subject to additional storage fees at hotel’s discretion.
Embassy Suites Convention Center
201 Harrison Oaks Blvd.
Cary, NC 27513
Booths
Each booth will be supplied with pipe & drape, one cardboard sign, table & 2 chairs, electricity and WiFi. The booths within the tradeshow hall (Booths 1-60) are 8.05 feet wide and 10 feet long. The booths in the hallway (Booths 61-68) are 4.04 feet deep and 8.5 feet wide. Please refer to the Tradeshow Map to see where your booth is located.
Move In – Friday September 24 @ 4:00pm-6:00pm & Saturday September 25 8:30am-10:30am
The trade show area will be secured at 5:00pm on Friday.
Exhibit Hours – Saturday September 25 10:45am-2:15pm, The trade show will not close for lunch, there will be food served on the trade show floor.
Tear Down – Saturday September 25 @ 2:15pm
Electric – Please click here for the standard electric provided with each booth. For all inquiries regarding booth electricity, please contact Tricia Sauls at [email protected]
WiFi – If you would like individual WiFi for your booth instead of the provided group WiFi, please contact Tricia Sauls at [email protected] or call (919)-322-0609. Additional Rentals – If you are interested in renting additional furniture or decor, please contact Ted Pugh for information and mention you are a vendor at ASTE [email protected]. In Show Opportunities – There are still show sponsorship opportunities available for ASTE 2021! View these on our Sponsorship
App Sponsorship Opportunities – This year we are excited to unveil our ASTE app! This app will be utilized by all attendees to view classes, event schedules, maps, and more. There are in-app sponsorship opportunities currently available. Preview these opportunities here. Inquiries can be directed to Tricia Sauls at or call (919)-322-0609.
Lead Capture
We are excited to offer Lead Capture to our vendors this year! Lead Capture is a valuable tool that will allow vendors to track leads from attendees by making notes in attendee profiles regarding conversations, interests, etc. The tool will allow the vendor to capture the attendee information to follow up during and after ASTE. Pricing and purchase details can be found here
Badges
Vendor & speaker badges can be picked up at ASTE registration, if you haven’t supplied us with a list of your staff please email them asap to . With the purchase of a table, the vendor is allotted two admissions for representatives to attend the show (one table = 2 representatives). If you need additional passes for reps, please purchase a social events pass for $99 through the attendee registration tab. If you are unsure who is registered for your company, please contact or call (919)-322-0609.
Door Prizes
We will draw for door prizes at 2:00PM on Saturday, we encourage you to participate as it adds excitement to the event. If you have prizes you’d like to donate to the drawing, please contact or call (919)-322-0609.
Goodie Bags
We will be stuffing goodie bags on Friday Sept. 24 if you have anything you wish to add. Have your merchandise to the ASTE registration area on Friday by 1:30pm or have them shipped to IGONC prior to the event.
You and your staff are welcome to attend any of the following activities, just give us a head count!
Thursday September 23, 2021
7:30-9:30PM ASTE Pre-Party @ Rally Point
9:30PM IGONC Hospitality Suite
Friday September 24, 2021
10:45am Town Hall Meeting & Lunch
12:00pm Sponsor Awards at Luncheon
5:30-7:00PM ASTE Pizza Party & Managers Reception
8:00-11:00PM Casino Night
10:00PM – IGONC Hospitality Suite
Saturday September 25, 2021
7:00PM Annual Banquet, Awards & Comedian
10:00PM IGONC Hospitality Suite
Exhibitor Agreement
We, the undersigned, do hereby apply for exhibit space at ASTE, September 25, 2021. When executed by both parties, this shall constitute a binding agreement. We have read and agree to abide by the Exhibit Rules and Regulations, which are made a part of this agreement, and any such additional rules and regulations which may be adopted by ASTE, the Exhibit Hall and/or show management. We understand that this agreement shall be legally binding upon acceptance in writing by ASTE and/or show management. We understand that any change in the information on this agreement must be made in writing. All payments are non-refundable.